AI Automation

ZenVida WhatsApp Booking & Customer Automation Platform

Book, pay, and get supportall inside WhatsApp, with zero manual scheduling work for the studio.

ZenVida – WhatsApp Booking & Customer Automation Platform case study
ZenVida · AI Automation
ZenVida logo
Client

ZenVida

Product Overview

ZenVida is a WhatsApp-based customer automation platform built for a wellness studio in Madrid that needed to move appointment booking, payments, and customer support off manual phone/DM handling. The platform automates the complete customer journey through WhatsAppappointment booking, payment collection, AI-powered conversations, reminders, and follow-upsso clients can book, pay, and get support entirely inside a single chat thread.

Under the hood, a NestJS and TypeORM backend on Supabase (PostgreSQL) drives the booking and payment logic, while the WhatsApp Cloud API handles the conversational layer. The system reduces manual operations by replacing calls, DMs, and spreadsheets with automated customer support, booking management, and payment workflowsgiving the studio a single automated front door for client interactions.

Tech stack
  • NestJS
  • TypeScript
  • PostgreSQL
  • Supabase
  • TypeORM
  • WhatsApp Cloud API
  • Stripe
  • Gemini AI

Pain points to solve

  • Before ZenVida, the Madrid wellness studio handled all appointment scheduling manually over phone calls and direct messages, with no self-serve way for clients to book or pay.

  • Payment collection and booking confirmation depended on staff manually processing each request, creating friction and admin overhead as client volume grew.

  • Client support, scheduling, and payment tracking were scattered across calls, DMs, and spreadsheets instead of living in one system.

What we delivered

  • WhatsApp-native booking flow letting the Madrid wellness studio's clients schedule appointments in-chat.

  • Integrated payment collection and confirmation without staff manually processing each booking.

  • AI-powered conversation handling that answers client questions and guides them through booking steps.

  • Automated appointment reminders and follow-ups sent directly through the WhatsApp thread.

  • AI-handled customer support routing within the same WhatsApp channel clients already use.

  • NestJS and TypeORM backend on Supabase (PostgreSQL) built on top of the WhatsApp Cloud API.

Key Insights

  • Consolidated booking, payment, and support into the single WhatsApp channel clients already use, removing the need to juggle calls, DMs, and spreadsheets.

  • Reduced the studio's manual front-desk workload by automating scheduling and payment confirmation that previously required staff handling.

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